Replace disconnected forms, spreadsheets, floor-plan images, vendor lists, agreements, and check-in tools with a platform built around how card and collectible shows actually operate.
VendorStax organizes operational work around a shared event record so updates to vendors, floor assignments, agreements, tickets, team access, and check-in stay connected instead of becoming separate workflows.
A table move, vendor status change, or completed agreement updates the operational record your team is already using.
Incomplete agreements, unresolved assignments, missing staff access, and remaining check-ins become visible before they become show-day problems.
Returning vendor history and organizer notes remain useful for the next event instead of disappearing when the show ends.
VendorStax is organized around the lifecycle of a show, so each step feeds the next instead of creating another spreadsheet or manual handoff.
Create the show, table types, floor plan, policies, booking method, staff access, and operational settings.
Control who can book, collect vendor information, assign space, and keep availability tied to the floor plan.
Track agreements, badges, participants, instructions, ticket setup, waitlists, and show readiness before doors open.
Use Live Mode for check-in, vendor search, table status, no-shows, attendee operations, and show-day changes.
A show should not depend on someone remembering every setting from the last event. VendorStax gives organizers a structured setup path so the important operational pieces are configured before booking opens.
The floor plan becomes an operational workspace, not a static image. Availability, assignments, holds, blocked space, vendor locations, and show-day moves all reference the same map.
VendorStax keeps the organizer's operational history with the vendor so staff can make faster decisions without searching old emails or previous event files.
Operational requirements should be visible before check-in. Tie participation agreements, vendor badges, additional participants, and reservation status to the same vendor record.
VendorStax is designed as a multi-tenant platform. Each organizer works within its own workspace, with its shows, vendors, team members, settings, and operational records kept separate.
Desktop is best for configuring a show. Show day is different. Live Mode focuses on the fast operational tasks staff need while vendors and attendees are arriving.
Operational software is only useful if the team knows what to do next. VendorStax help content is organized around the same jobs organizers perform inside the platform.
Organizer profile, payments, first show setup, testing, and publishing.
Show details, booking methods, dates, policies, status, and event configuration.
Tables, islands, sections, placement, booking status, and layout management.
Vendor records, waitlists, returning vendors, notes, blocks, and reservation history.
Payment status, refunds, credits, online attendees, and walk-up ticket workflows.
Vendor check-in, attendee operations, QR scanning, no-shows, and show-day changes.
Roles, permissions, show assignments, and keeping staff access appropriately scoped.
Badge setup, vendor details, table assignments, printing, and QR workflows.
Common booking, access, payment-status, check-in, and operational questions.
VendorStax is designed around a few operational principles that matter when multiple people are managing a live event.
Reservations, vendor records, floor assignments, agreements, badges, and check-in should point back to the same show record.
Staff should see the tools they need without every person receiving full organizer control.
Availability, holds, sold space, agreements, check-in, cancellations, and no-shows should have clear operational states.
Complex configuration belongs where organizers can see the full picture and work comfortably.
Show-day interfaces should be focused, fast, and built around scanning, lookup, and exception handling.
Returning vendors, past activity, notes, access status, and operational context should not disappear after one event ends.
Walk through VendorStax from show setup and vendor management to agreements, team access, Live Mode, and check-in.