VendorStax gives organizers a focused Show Day Operations experience with a live floor map, vendor check-in, quick actions, recent activity, and no-show visibility—without making staff dig through the full back office.
Show Day Operations is meant to strip the experience down to what organizers and staff actually need while the event is live.
See table status in real time and give staff one visual source of truth for booked, checked-in, open, and no-show space.
Check in vendors with QR scanning as the preferred flow, while still supporting staff lookup and manual entry as backup options.
Keep the organizer's no-show cutoff visible so staff can act consistently when a reserved vendor has not arrived.
The ideal flow is simple: the organizer scans the vendor's QR code. But show day is messy, so the system should still work when that code is not available.
Best for speed and accuracy. The organizer scans the QR code shown on the vendor's phone or printed confirmation.
Staff can search by vendor name, business name, email, or table number when the QR code is not available.
Use a manual code as the final fallback for walk-up support or edge cases where the vendor can provide a reservation code.
Keep the cutoff time visible so staff knows exactly when a reserved table can be released based on organizer policy.
Cutoff at 11:00 AMSee which tables are still open so upgrades, show-day moves, or manual placements can happen without confusion.
4 open tablesQuick Actions keeps common tasks like Move Table, Mark No Show, Collect Payment, and Find Vendor within reach.
Operational shortcutsSee how VendorStax turns your floor map, vendor check-in, no-show handling, and show-day actions into one focused Live Mode.