Check-In

Get vendors through the door without building a line.

Check-in should confirm who arrived and move them forward, not become another administrative stop. VendorStax gives staff a fast primary path with QR scanning and practical backups when a vendor cannot present the code.

Start Free See the Workflow
QR Scan Find Vendor Enter Code
Scan Vendor QR Fastest path for reservations already on the vendor's phone.
Find Vendor Search business name, vendor name, email, phone, or space.
Enter Reservation Code Use the booking code when scanning is not available.
Arrival Record Check-in time and staff member stay attached to the reservation.
Reservation found · A14
Checked in · 8:42 AM
The happy path is fast. Exceptions stay manageable.

Staff can recover when the QR code is not the answer.

A vendor may have a dead phone, a missing login, or simply forget the reservation code. The organizer still needs a reliable way to verify the booking without holding up the line or sending someone back to a laptop.

1
Search the reservationUse vendor name, business, email, phone, or assigned space.
2
Confirm the bookingStaff sees the reservation status, balance, agreement status, and assigned location.
3
Complete check-inOne action records the arrival and makes it visible to the rest of the team.
Vendor Lookup Search: Parker
PT
Parker Trading Co.Space A14 · Paid · Agreement signed
Ready
PP
Parker's PullsSpace C3 · Balance due $75
Balance
PC
Premium CollectiblesSpace B8 · Already checked in
8:19 AM
Arrival status becomes operational data

Know who is here, who is late, and which spaces need attention.

Check-in is useful because it changes what the organizer knows about the floor. Arrival status can feed the Live Mode KPIs, support no-show decisions, and make it easier to understand which paid spaces are still waiting on a vendor.

Turn check-in into a live view of the room.

VendorStax keeps the arrival record tied to the reservation instead of leaving staff with paper lists or disconnected notes.

Explore Kiosk Mode
62Checked InStaff can see total arrivals as the room fills.
14Not ArrivedOutstanding arrivals stay easy to identify.
2No ShowsLate vendors can be reviewed against the event policy.
5Open SpacesReleased or unsold inventory remains visible to staff.