Reservations & Space Inventory

Sell the space your show actually uses.

VendorStax lets organizers sell tables, booths, islands, and custom spaces through one booking experience. Availability stays connected to the event, so vendors can choose what is open without your team managing a second list.

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Mixed space types Live availability Online payment
Reservations & Space Inventory images/reservations-space-inventory-hero.webp Ideal image size: 1600 × 1000 px Recommended aspect ratio: 16:10
VendorStax reservation and space inventory interface
10×10 Booth selected
Space B14 · $225
Floor Plan + Booking Availability images/reservations-live-inventory.webp Ideal image size: 1600 × 1000 px Recommended aspect ratio: 16:10
VendorStax live floor plan inventory
Space D3 temporarily held Vendor is completing checkout.
6 spaces still available
One live inventory

The floor plan and the booking page stay in sync.

When an organizer adds a reservable space, that same space becomes part of the vendor booking experience. A selected space can be held during checkout and marked booked after payment, so staff do not have to reconcile availability later.

Available → Held → Booked

Each space type can carry its own dimensions, price, included tables or chairs, vendor badges, availability, and booking rules.

From selection to confirmation

Let vendors complete the booking while your team keeps control.

Vendors choose eligible space, provide their information, and complete payment through the same flow. Organizers decide whether booking is instant, requires approval, or is limited to invited vendors. Deposits can be enabled when full payment up front is not the right fit.

1Select Space
2Vendor Info
3Payment
✓Confirmed
Replace booking spreadsheets with live inventory.

Set up your show, define the spaces you sell, and keep the reservation flow connected from selection through payment.

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Vendor Booking & Payment images/reservations-checkout-confirmation.webp Ideal image size: 1600 × 1000 px Recommended aspect ratio: 16:10
VendorStax vendor booking and payment flow
Reservation confirmedSpace inventory updated automatically